Last week, while organizing a meeting in Vancouver, the facility we were using went into partial “lockdown” because of the looming threat of protestors. Lockdown has fast become a buzz word that everyone uses all too casually and frequently and should definitely be added to a planner’s venue checklist.
A lockdown of a building is an emergency procedure intended to secure and protect occupants who are in the proximity of an immediate threat. This procedure is used when it may be more dangerous to evacuate a building than stay inside.
By controlling entry/exit and movement within a facility, emergency personnel are better able to contain and handle any situation that may arise.
Being familiar with all the venue’s emergency procedure, including lockdown steps will be a must for any planner. Here are some tips to help you know what to ask for and how to equip your staff and attendees through the unrest.
· Have a plan or know the plan already established by the venue
· Review emergency call numbers and procedure and have them handy in your onsite binder and on your mobile device (every venue has a different set of security measures)
· Ask questions like:
o Who will let you know about the notice that a "Lockdown" has been issued?
o How will you be notified?
o How many security guards will be added? (in case you and your client want to add more security for your meeting)
· Report any suspicious activity
o Look out for anyone hiding banners or signs under clothing or in oversized bags
o unfamiliar persons loitering around (especially in restrooms and parking lot areas)
· Follow the instructions that the building officials have planned out and never take matters into your own hands. I often get asked from clients why we should not call 911 ourselves why working in a hotel or convention center. The answer is simple in that the security personnel at the venue will know exactly how to instruct police, ambulance or fire response staff to get to the emergency quickly and safely. They will know which entrance is the best, which elevators to use and which route is the fastest and most secure.
Finally, do not panic. Panic just breeds more panic.
I have had the privilege of hearing former Mayor of New York City, Rudy Giuliani speak several times on the topic of Preparedness. Now this guy knows a thing or two about emergency procedures and after 9/11 went on to open his own consulting firm focusing on solving critical strategic issues within organizations.
One of my favorite quotes from his speech is “I know it’s hard to say this, but you’ve got to keep saying it, that is to relax and deal with it,”
Keep these tips handy for “when the battle outside comes rattle your walls”.
We have a great Preparedness Kit Checklist – just send me an email and I would be happy to share it.
Hope my “Free Idea” makes your Friday!
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