Mid-August temperatures always means fewer phone calls, less emails and for me = time to brainstorm new ideas for the fall season. It is also a perfect time to STEP AWAY from your blackberry – go for a walk – take a lunch break or try a blackberry-less Friday.
The cartoon speaks volumes but all kidding aside - people often ask me what I think about the presence of the blackberry around a boardroom table. Now, I hope RIM stock doesn’t take a plunge but I really think that your mobile email devices should remain stored if you are having a meeting. It is not only professional but also respectful to give everyone the courtesy of your full attention. If you are conducting a meeting that is over 1 hour long, you should also schedule breaks to allow everyone to check emails for anything urgent.
Here are some other dos and don’ts I recommend:
1. Attend the entire meeting (being late or leaving early causes disruption and delays the process as late comers always need to be brought up to speed)
2. Set a time limit for the meeting and end on time
3. Prepare an agenda and assign time limits to discussion points. Put any tangential conversations aside and reassign them at the end of the meeting
4. Summarize decision made or progress made at the end of each discussion point and re-state action items for that section
5. Distribute minutes within 2 business days and follow up after the meeting with a reminder of action items, assignments and open items yet to be resolved.
Hope my “Free Idea” makes your Friday!
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